|Office Tutorials & Software Solutions|
|Specializing in Advanced Spreadsheet & Office Macro Solutions.
|Password protect your Microsoft® Office files|
|Application||Microsoft® Office® General||Version||1.00|
|Tested on versions:||2000 (9.0), XP (10.0) - should work on any version from Office 97|
Security using passwords is pretty standard nowadays and most Microsoft® Office applications allow you to password protect their files. We will use Word as a fully illustrated example and list the options for the others.
Password protection is an option set at document level. There are two types of password:
To set the passwords, follow these steps:
There are 3 types of protection available in Excel:
The pasword protection is activated using the Protection option of the Tools menu:
You can’t password protect PowerPoint files. There are two alternatives around this problem:
To save a presentation as a SlideShow, use the “Save As” option from the “File” menu and select the SlideShow file type:
Access has a very sophisticated password protection scheme because it's a database. You can define users and profiles and give different rights to each one. But that's better left to the IT people!
There is also a simple, "protect the whole file" approach, similar to Word's: You need to enter the password to open the file, once opened you can do whatever you want. Use the "Set Database Password" option on the Security sub-menu on the Tools menu:
Other Microsoft® Office Applications
You have to check each one. Check the Options entry in the
Tools menu and the Save As option of the
File menu. Check all options on the Tools menu. And check
Help for the words “password save”.
The universal solution: use WinZip!
WinZip is widely used to compress files into a single ZIP file that can be emailed or otherwise transported with smaller size than the original files. It can therefore archive several files (or just one) in a new archive.
What most people doesn't know is that it is possible to set a password on a ZIP file. Without it, it is impossible to extract the files inside. And since any kind of file can be added to a ZIP archive, it is really an Universal solution.
To set a password for a ZIP file, create it first (and add the files to be protected) and then use the Password entry on the Options menu:
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